Documents Required for Environmental Approval

1. Application & Screening Documents

Required Documents:

• Project Application Form - Official PEPD form with project details
• Project Summary (2-3 pages) - Brief overview and purpose
• Cost Estimate - Total project cost for category determination
• Project Timeline - Construction and operational schedule
• Land Ownership Proof - Deed, purchase agreement, or lease

2. Environmental Assessment Documents

A. For EIA Projects:

• Full Environmental Impact Assessment Report
  • Executive summary
  • Project description
  • Policy and regulatory framework
  • Baseline environmental conditions
  • Impact identification and assessment
  • Mitigation and management plans
  • Monitoring plan
• Environmental Management Plan (EMP)
• Non-Technical Summary - For public understanding
• Appendices & Supporting Data
  • Laboratory test reports
  • Consultant's credentials
  • Maps and plans
  • Baseline survey data

B. For IEE Projects:

• Initial Environmental Examination Report
  • Project description
  • Environmental baseline
  • Potential impacts assessment
  • Mitigation measures
  • Monitoring framework
• Environmental Management Plan (simplified)
• Summary for Public Disclosure

3. Technical & Engineering Documents

• Site Plans - Scale 1:1000 or as per requirement
• Layout Plans - Master plan with facilities marked
• Engineering Designs - Water supply, wastewater, electrical
• Topographic Maps - Contours and survey data
• Geological Survey - For projects affecting ground stability
• Hydrological Survey - If near water bodies
• Drainage Plans - Stormwater and wastewater system
• Utility Infrastructure Plans - Power, gas, communication lines

4. Environmental Baseline Studies

Air Quality

• Ambient air quality monitoring report (minimum 24-hour samples)
• Analysis for PM10, PM2.5, SO₂, NO₂, CO, O₃
• Laboratory certificates and methodology

Water Quality

• Groundwater and surface water analysis
• pH, TDS, BOD, COD, heavy metals testing
• Hydrogeological survey report
• Water availability assessment

Soil Quality

• Soil sampling and analysis report
• Soil classification and contamination assessment
• Agricultural productivity assessment (if relevant)

Noise Baseline

• Ambient noise level monitoring
• Day and night measurements
• Comparison with NEQS standards

Biodiversity

• Flora and fauna survey report
• Species identification and inventory
• Habitat assessment
• Protected species assessment (if applicable)

5. Public Consultation Documents

• Newspaper Advertisements (2) - Two different publications
• Public Notice - Display at site and nearby location
• Notice Display Photographs - With date stamp
• Public Meeting Invitation - Distributed to community
• Meeting Minutes - Attendance list with signatures
• Public Feedback Forms - Compiled responses
• Response to Concerns - How concerns were addressed
• Grievance Register - Record of complaints received

6. Legal & Statutory Documents

• Land Deed/Purchase Agreement - Proof of ownership or lease
• CNIC/Registration Certificate - Project proponent identification
• Authorization Letter - If applying through agent
• Company Registration - If applicable
• Tax Certificate - Valid tax registration
• Industrial Registration - If applicable

7. Statutory NOCs & Approvals

• NOC from District Administration - If required by local law
• Municipal/City Government NOC - Land use compatibility
• NOC from Wildlife Department - If near protected areas
• NOC from Forest Department - If affecting forest land
• NOC from Local Authority - Land use approval
• Fire Safety Clearance - For industrial/commercial projects
• Building Bye-Laws Approval - Structural compliance

8. Project-Specific Additional Documents

9. Financial & Resource Documents

• Project Cost Breakdown - Detailed budget
• Environmental Management Budget - Cost for EMP implementation
• Financial Proof - Bank statements or loan sanction letter
• Processing Fee Payment - Receipt or challan
• Insurance Policy - Environmental liability insurance

10. Consultant Credentials

• Consultant Registration - With PEPD or professional body
• Qualifications - Educational certificates and experience
• Professional License - Valid professional credentials
• Previous Project References - Similar projects completed
• Declaration of Independence - Not project proponent or investor

11. Documentation Standards

• Format: A4 paper size, typed or clearly printed
• Language: Urdu or English (bilingual preferred)
• Copies: Usually 3 printed copies + 1 CD copy
• Binding: Spiral or secure stitching
• Pagination: All pages numbered with table of contents
• Quality: Clear, legible, professional presentation
• CD Format: PDF files, clearly labeled

12. Checklist for Submission

Before submitting your application, verify:

• All required documents included
• Documents are in correct format
• All copies (printed and digital) provided
• Page numbering and table of contents complete
• Consultant qualifications verified
• Processing fee paid and receipt attached
• Land ownership document original or notarized copy
• All signatures and stamps in place
• Maps and plans at correct scale
• CD properly labeled with project details

Document Preparation Support

EcoVision assists with compilation and preparation of all required environmental documentation. We ensure documents are complete, accurate, and meet all PEPD requirements for swift approval. Contact us for document preparation support.